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Union Reservations and Meeting Room Request form
 
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 Union Meeting Room Request Form  
   

 
  Welcome to the Union Reservation and Events online reservation request form. As you complete your reservation request, please consider the following:

• All UW Departments and external event organizers are required to use UW Catering or Union Food Services for their catering needs.

• Recognized Student Organizations (RSO) may use alternate caterers from the list of approved caterers. This list is found at this link: http://www.uwyo.edu/procurement/catering-information/

• If a department partners with an RSO, the event may choose an alternate approved caterer only if the partner RSO is paying for the catering.

• Events charging an admission fee and events with a primary intended audience not consisting of UW students, faculty and staff will incur rental fees for space and AV equipment usage.

• UW Department or RSO-sponsored breezeway table, meeting room, or event space use requires that the sponsoring group request the reservation and be involved with the planning and execution of the event. If this is found to not be the case, fees will be incurred.

• RSO or department-sponsored breezeway tables will be the smaller of the two types of tables set in the breezeway. If the larger table is desired, a rental fee will be charged.

If you have any questions about the above information, we suggest you contact our office before making a reservation.

We look forward to working with you on your upcoming event.

   
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At a later date you will need to work with the Events Coordinator to clarify room setup details.
 

    
   
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Will persons attending your event be charged in any way to attend?*
NOTE: Based on current policies, room reservations in the Wyoming Union are free to students and departments when the event is intended to serve the UW community and is free and open to the public.
 
   
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Catering must come from one of the following options. The Union Events Office must be notified when food is served in the rooms. NOTE: All UW Departments must give UW Catering the right of first refusal. Arranging for food from Union Food Services meets this requirement. The Events Office must be notified if UW Catering releases the event from using their services.
 

    
   
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(ie, alternate dates or dates for recurring events, special set-up requests, etc.)
 
   
  This form must accompany any reservation request in the Wyoming Union. Also note that reservation requests will not be accepted unless a setup is specified and all fields are completed. If you have questions feel free to call the Union Events Office at 766-3161 or email at unionres@uwyo.edu.
   
 
 
 
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The Wyoming Union Events Office is located on the second level of the Wyoming Union, room 210. www.uwy0.edu/union / 307-766-3161 / unionres@uwyo.edu